Facilities and Purchasing Coordinator

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Job Title:
Facilities and Purchasing Coordinator

Dundrum - Dublin 16

Closing date:
Close date not set

Vacancy Description

RSA and 123.ie

Founded in 1710, we are a 300-year-old organisation that is empowering people to put the right things in place to prepare them for their future so that they can live a more fulfilled life free from worry and anxiety.

Built on resilience, expertise and human empathy, we provide insurance that makes people’s lives easier. We learn from our experiences and build on our strengths every day to deliver the best products and services in the market. We are always searching for the best protection for our customers with our extensive range of Commercial and Personal Lines products driven by our network of Insurance brokers, scale partners and via our 123.ie brand.

With a global footprint, we have leading positions in Scandinavia, Canada, the UK, Ireland and Middle East. In Ireland, we have offices in Belfast, Galway and Dublin, where we empower our people work flexibly to suit their needs and those of our customers.  We know that if we plan for tomorrow, we can truly make a positive impact on people’s lives today. 

Looking to the future

In order to be there for our customers during their greatest challenges we are looking for like-minded individuals who will embrace our strategy:

Our Vision — our ambition:
Prepared to make the difference

Our Mission — how we will live our vision:
Harnessing human expertise with agile technology

Our Purpose — why we go to work every day:
We are here to help people, businesses and society prosper in good times and be resilient in bad times.

Our Values — guide everything we do and show what we stand for:

Integrity, Respect, Customer-driven, Excellence and Generosity

Culture and Community

Culture and community is a key priority within our organisation. We strive to create a diverse and vibrant workforce where everyone feels valued and everyone’s voice is heard. 

In RSA and 123.ie career progression is nurtured and performance is recognised. We help people move forward in life that’s why we put steps in place to encourage our colleagues to learn, adapt and grow.
We cultivate an open and transparent culture where people can be their true selves. RSA and 123.ie support a stimulated workforce where individuals feel more fulfilled in their role and more comfortable in who they are as a person. Most importantly, we care about our environment and the communities around us.

We support programmes and events that give back and enhance the lives of the vulnerable and those in need. We have a dedicated Corporate Responsibility programme that facilitates new ways of thinking to help reduce our carbon footprint, protect our planet for future generations and give back to our communities. 


Facilities and Purchasing Coordinator

We are seeking an experienced, highly organised, and proactive administrator to join our Procurement & Facilities team in Dublin. The successful candidate will be responsible for the coordination of a variety of activities to support the team in the smooth and timely operation of facilities and office support functions.

The ideal candidate will be customer-focused, highly self-motivated and show great initiative to keep the office running smoothly.


Key Responsibilities:

  • Work with the Finance teams to ensure efficient and accurate invoice processing, investigating queries as required
  • Support in the preparation and management of operational budget and financial procedures ensuring spend compliance
  • Maintain the administration of the team including raising purchase orders, reconciling invoices, monitoring expenditure against budget, following up outstanding payments, and liaising with the finance team to uphold accurate financial record keeping
  • Liaise with third party suppliers / contractors, monitoring performance against Key Performance Indicators (KPIs) and Service Level Agreements (SLAs), including attending monthly supplier review meetings
  • Support the Facilities department in delivering a consistent and efficient service across 3 office sites including ensuring that all Planned Preventative Maintenance (PPM) schedules are up to date and that any remedial works are undertaken quickly
  • Preparation of a variety of management reports and electronic presentations including overall design and manipulation and extraction of data
  • Maintain both soft and hard filing systems, ensuring consistency and support to the management team where required



  • Proficiency in MS Excel, Word and PowerPoint
  • Strong organisational skills and methodical approach to results’ delivery
  • Previous experience in environmental processes and sustainability, desirable but not essential
  • Facilities and building management experience, desirable but not essential
  • Strong interpersonal and customer service skills
  • Ability to deal quickly and effectively with problems
  • Detail-oriented, analytical and accurate
  • Excellent verbal / written communication skills
  • Experience in dealing with customer requests and coping under pressure whilst maintaining focus is essential
  • Previous experience of helpdesk operations or similar support role is desirable
  • Previous experience of working in a busy and demanding environment
  • Numerate, with experience of dealing with purchase orders, suppliers, and invoices
  • Ability to demonstrate professionalism, discretion, and confidentiality at all times


RSA Insurance Ireland DAC and its affiliate companies consider applicants on the basis of qualifications and without regard to race, colour, religion, sex, national origin, age, marital or veteran status, sexual orientation, disability or any other legally protected status.


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